Outsourced development team

Modificated date: May 31, 2024

The outsourced development team handles the full range of development services. You can implement your wishes into the website and enjoy the desired result.


Product development outsourcing is a strategic model in which a company engages an external team to manage the entire process of product creation, from initial design to final implementation. This approach is particularly suitable for companies lacking internal expertise in certain technological areas or aiming to cut development costs. Through outsourcing, companies obtain access to a global talent pool, often introducing innovative ideas and specialized skills that may not be available locally. This also allows the implementation of agile methodologies, such as sprints, for more efficient and focused project management.

The journey of outsourced product development begins with identifying the project’s requirements and finding a team that aligns with those needs. It is not just about technical possibilities; cultural fit, communication style, and understanding of the business context are equally important. After the appropriate command has been typed, setting clear expectations and maintaining transparent, frequent communication become key. It might include regular status updates, collaborative project management tools, and virtual meetings to ensure alignment.

The effectiveness of outsourced product development hinges on a well-structured approach to collaboration. Establishing a robust working relationship, respecting different working cultures, and adapting to various time zones are necessary. Companies should also pay close attention to intellectual property rights and data security, ensuring these covered in contracts with the outsourcing partner.


Setting the Stage for Success

Selecting the right outsourced staff is akin to laying a foundation for a building. It determines not only the pace of development but also the quality and innovation of the final product. The right team brings a blend of expertise, experience, and a responsible work build, which are essential for the success of any project.

Synergy with Business Vision

A team aligns with your business vision and culture is good to understand and install your project objectives. This synergy is crucial for ensuring that the outsourced team is not executing tasks but is interested in the success.

Risk Management and Quality Assurance

Outsourcing involves risks: miscommunication, cultural differences, and inconsistent quality standards. Choosing a competent team with a proven track record and robust processes can mitigate these risks and assure the delivery of high-quality results.


Project-Specific Teams

These teams assembled for particular projects with specific goals and timelines. They offer specialized expertise for the project and are ideal for tasks with well-defined scopes and deliverables.

Long-Term Dedicated Teams

Dedicated teams operate as an extension of the in-house staff, offering continuity and an in-depth understanding of long-term projects. They are best suited for ongoing development work and can adapt to changing project needs.

Hybrid Team Structures

Hybrid teams mix in-house and outsourced staff, providing both direct control and specialized skills. These teams work well for projects needing both internal knowledge and fresh external ideas.


Finding the right outsourced development team might seem overwhelming at first because there are so many choices in software outsourcing. But, it’s important to note that the best tech experts are usually sought after. This means you should put in the necessary effort to find a dedicated team that can start working with you when you need them.

First, it’s crucial to establish a clear strategy. This means having a well-defined budget, a clear goal for your project, and a specific timeline for completion. Armed with this information, you’ll be well-equipped to embark on your search for the perfect remote development team.

Here are strategies to uncover effective outsourced software development teams:

Leverage Recommendations: Tap into your network for referrals. Contacts who have navigated software development outsourcing, particularly within your industry, can provide invaluable insights and recommendations.

Use Google Search

Look for both paid and free search results. Type in keywords related to your software needs to find and review specialized companies. This method lets you learn about different software services and check if they match your goals.

Check Outsourcing

Use sites like Clutch, popular with millions each month for finding business partners. These sites let you sort companies by services, size, prices, expertise, and location.

Talk to Companies


As you embark on the journey to identify the ideal outsourced development team, it’s crucial to pay attention to several key factors. Here’s an exploration of some essential aspects to consider.

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Prioritize Your Success

Using outsourced software development can help when you don’t have enough staff. Your main job is to think of an idea and plan what the final product should look like.

This is key for startups making a Minimum Viable Product (MVP). The MVP tests if users like the product as expected. It also checks if you can finish the project on time and within your budget. Feedback from the MVP is crucial for improving the product with your outsourced team.

Your outsourcing partner should help you plan well. They should assist with wireframing, estimating costs, and designing UX and UI, leading to the development stage. If they can’t provide these services, look elsewhere.

PRO TIP: Choose an outsourcing company that is good at planning, estimating costs, wireframing, and designing. This ensures your project is well-prepared. Learn more about our software development services.

Leadership in Engineering

A good outsourced development team needs a skilled leader. This person should have deep tech knowledge and be great at picking the right tech team.

This leader will be your main contact. They make sure communication is clear and your needs are met quickly. It’s easier to talk to one person than many. This helps solve problems faster.

At SoftKraft, we focus on training leaders in development. These leaders are more than tech-savvy. They are dedicated to making your project succeed. They work well with your design team and improve the development process.

PRO TIP: Choose a tech expert or an Interim CTO to manage your project. Our CTO as a Service offers strong tech leadership. It combines project management, business analysis, and tech skills.

Understanding the Software Development Process

Understanding how the outsourced team works is useful. Let’s look at their method for developing software.

A good team structure makes the development process smooth and successful. It helps tackle unexpected problems. Choose a team that uses an agile method. This approach includes flexible plans, quick deliveries, and frequent updates. This way, you stay updated during the whole project.

PRO TIP: Developing custom software needs a lot of resources. Learn about common risks before you start. Check our guide on custom software development.process.

Importance of Effective Communication

Software development is complex and requires clear communication. Each step, from defining needs to handling feedback, is crucial.

Choose an offshore team skilled in project tools. This ensures strong coordination and top results in cost, time, and quality. Many communication channels with the team are key to a successful partnership.

PRO TIP: Combining agile practices with outsourced development can be tough. They’re collaborative, unlike traditional models. Our guide shows how to blend agile with outsourcing team effectively.


Enhanced Staffing Flexibility

You no longer need to limit yourself to hiring only full-time IT staff or searching freelancing sites for affordable developers. Choosing an outsourced development team gives your business more flexibility. These contract-based developers don’t need the usual employee benefits or long-term commitments. This saves you from large severance expenses if you end their services. This method allows you to adjust your team size as needed and helps build real teamwork.

Cost-Effective Development

IT services cost less in Latin America, Eastern Europe, and the Middle East compared to North America. Outsourcing your software development to these regions can cut costs. For example, choosing Latin America could save you 30% to 50%.

Broader Access to Skilled

The US faces a big IT skills gap and lacks tech talent. Often, this expertise is near big business areas. Meanwhile, Latin America has more than 1 million software developers. These experts are good at English and know many new and old technologies. By using this large talent pool, you can beat local hiring challenges and find the right skills for your projects.


Managing an outsourced developer is akin to orchestrating a symphony; it requires harmony, precise timing, and a clear understanding of each player’s role. The cornerstone of this process is robust communication. Utilizing collaborative tools and platforms that foster seamless interaction is crucial. Regular meetings, be they daily stand-ups or weekly check-ins, help keep everyone on the same page.

Another vital aspect is setting clear, measurable objectives. Regular performance reviews and feedback sessions can help resolve issues and ensure the project stays on track. Understand and respect cultural differences and adapt management styles to different outsourced dev team.

Trust plays a critical role in managing outsourced software development team. While oversight is necessary, micromanaging can hinder productivity and morale. Empowering teams by entrusting them with responsibilities and valuing their input fosters a sense of ownership and can lead to better outcomes. Encouraging innovation and providing chances for professional growth and planning can also contribute to a more engaged and motivated team.

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Outsourcing development is a step-by-step process. It starts with defining your goals. You need to know the project’s scope, technical needs, and what you want to achieve. This preparation is crucial for a good outsourcing partnership. Next, you must pick the right vendor. This means looking at their past work, skills, customer feedback, and how well they match your project.

After choosing a partner, you set up a clear contract. This agreement outlines the work, deadlines, payments, and other key details. A well-written contract clarifies what each side expects and provides legal protection.

Good teamwork is vital for outsourcing success. This includes regular updates, open project management, and shared objectives. You may need to deal with time differences, language issues, and different work cultures. Checking on progress often and being willing to tweak plans are important for handling the challenges of an outsourced software development team.


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Incorporating modern tools like JIRA, Slack, and Microsoft Teams can enhance coordination and collaboration among remote teams, ensuring that everyone is on the same page about project progress and expectations. There is Agile technology, characterized by agile software development.

Emphasizing Data Security and IP Protection

Given the risks associated with remote work, prioritizing data security and intellectual property protection is crucial. Employing secure communication channels and ensuring that all outsourced dev team adhere to strict confidentiality agreements are essential in safeguarding sensitive information.


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Analyzing Market Size and Growth

The outsourced product development market has seen growth over the past few years. It is worth its money, and you can see for yourself in practice. This expansion was driven by the increasing demand for specialized skills, cost efficiency, and the ability to scale in solutions to changing market dynamics.

Future Trends and Opportunities

The market is set to grow due to technological progress and wider acceptance of remote work. Outsourcing is changing. It’s no longer a way to save money. Now, it’s key for innovation, giving businesses an important advantage in the global competition.


Bridging Communication Gaps

Effective communication is challenging due to differences in time zones, languages, and cultures. Developing a comprehensive communication strategy by an outsource software development team that includes regular updates, clear guidelines, and effective use of communication tools is vital for the smooth running of outsource projects.

Maintaining Quality Across Borders


Outsource dedicated software development teams vary between outsourcing firms. When looking for developers for a startup development team, it’s important to choose the right outsourced team. Follow detailed steps to make a good choice. Always review and compare your choices. If your first picks don’t meet your needs, start your search again and look for other providers.

If you’re thinking about outsourcing your software project to Eastern Europe, please reach out to SoftKraft. We’d love to show you our work and talk about how we can help with your next project.

Dmytro Pankratov

Dmytro Pankratov

Master of Computer sciences, Creator, web engineer and consultant, father, husband, co-founder of web design and development agency